Procurement & Contracts Administrator

Employment type: Full time, Permanent

Hours per week: 38

Remuneration: Band 5 salary from $83,536.96 per annum plus superannuation and a fortnightly RDO

Location: Werribee based

About the role

Join our dynamic Corporate Services team, you'll support procurement and contract administration processes with accuracy and efficiency. Your responsibilities will include managing critical systems such as contract management, e-tendering, and supplier portals, as well as providing exceptional support and customer service to internal and external stakeholders. If you have strong customer service skills, a keen eye for detail, and proficiency in Microsoft Office Suite, this is the opportunity for you. Previous experience in procurement or local government is desirable. Be part of a team committed to excellence and innovation in procurement!

What your day may look like

• You start the day reviewing and actioning items in the procurement mailbox, prioritising urgent tasks and communicating solutions or providing help as required to internal and external clients
• The rest of the morning will include an internal stakeholder meeting where you provide support to the Category Management Partners following up with notes and completing administrative tasks
• Just before lunch you make updates to the supplier portal and assist with bank account or payment terms
• The afternoon is busy where you update and maintain key procurement systems such as the supplier portal, credit card system ensuring data is accurate and up to date.
• You also support the procurement team tracking progress of tenders and follow up on the completion of contract administrative tasks.

What you will bring

• Qualifications Degree or diploma course in Procurement, Business or Finance Administration, or through lesser formal qualifications relevant work skills or experience and work skills relevant for the requirements of this role (required)
• Demonstrated experience in procurement and contract administrative tasks (desired)
• Strong customer service skills with a ‘can-do’ attitude to deliver exceptional services across the organisation
• Well developed working understanding of the Microsoft Office Suite
• Demonstrated ability to working with staff and external stakeholders over the phone and in face-to-face meetings in a busy environment
• Previous experience in Local Government or municipal knowledge is desirable.

If you progress past the interview stage, you may be required to complete pre-employment screening, which may include police checks, a medical, qualification verification, and an Australian work rights check.

Why join Wyndham

We are one of Australia’s fastest growing and most diverse cities.

By 2040, we will have more than 500,000 residents and our people are hard at work designing the precincts, building the infrastructure, developing the policies and delivering the programs that will ensure the City is prepared. Look at our job opportunities and you may be surprised at what you discover: a future-focused culture, a sense of purpose and possibility, and real opportunities to strengthen our diverse community. It all adds up to make Wyndham City a great place to belong. Our people are our most valued asset. We are focused on building a culture that empowers every person to do their best work. Flexibility is built right into our DNA and we are committed to cultivating an inclusive workplace that celebrates a diverse workforce.

How to apply

Please apply online by submitting your resume and cover letter outlining your suitability for the role via the provided link.

Applications close at 11:59PM on Tuesday, 11 March 2025.

If you have further role-specific questions, please contact Tomas Hansson, Coordinator Procurement on 03 8734 5431.

Wyndham City Council is committed to providing a recruitment experience that is fair, inclusive, and accessible. If you have specific accessibility needs or general recruitment enquiries, please contact our Careers team via careers@wyndham.vic.gov.au or 03 9394 6860.

Child Safe Organisation

Wyndham City Council has zero tolerance to any form of child abuse and is committed to the safety, wellbeing and empowerment of children. We create and maintain a child safe organisation which is embedded in the everyday thinking and practice of all employees, volunteers and contractors. Additionally, we are committed to fostering a culture of safety within the Council, which includes the inclusion and empowerment of Aboriginal children, their families, and communities. Our recruitment practices reflect this.

Diversity and Inclusion

At Wyndham City Council we value workforce diversity and inclusion and embrace individual uniqueness. We value diverse life experiences and the perspectives of our people, while providing high-quality services to all members of our community, regardless of age, gender, ethnicity, religion, cultural background, disability, or sexuality. Wyndham has one of the largest Aboriginal and Torres Strait Islander communities in the Western Region, with a rich and diverse history. We are committed to providing positive employment opportunities for Aboriginal and Torres Strait Islander people and welcome applications from candidates of Aboriginal and Torres Strait Islander background. To read more about Wyndham City’s Innovate Reconciliation Action Plan, please visit our website.