Executive Assistant

About the Client:

CITB is a whole-of-industry led organisation that provides support to attract, train and retain South Australian building and construction workers by providing leadership in training and skills development.

Their mission as an organisation is to advance South Australia’s building and construction industries by funding quality training and initiatives that attract and develop a highly skilled workforce.

About the opportunity:

We are seeking a seasoned Executive Assistant to provide comprehensive administrative and Board support to the CEO and Senior Leadership Team. This role is integral to ensuring the seamless coordination of the CEO Office, with a strong focus on board reporting, executive administration support, and process improvement.

Key responsibility areas:

• Managing the CEO’s diary, coordinating meetings, and ensuring they are well-prepared for all engagements.
• Preparing agendas, compiling board papers, and taking accurate minutes for monthly board and committee meetings.
• Maintaining accurate records, tracking action items, and supporting compliance with governance requirements.
• Establishing new administrative processes and efficiencies to enhance effectiveness.
• Assisting with executive-level projects and initiatives as required.
• Facilitating communication and alignment across the Senior Leadership Team.

To be successful in this role you will have:

• Experience or exposure to working with Boards, with confidence in handling governance-related tasks.
• Strong communication skills, with the ability to liaise professionally at all levels.
• A proactive and highly organised approach, with the ability to plan and anticipate needs.
• Experience establishing new processes and efficiencies to improve administrative and reporting functions.
• Project support experience, with the ability to coordinate multiple priorities effectively.
• Excellent attention to detail, particularly in minute-taking and documentation.
• Tech-savvy and detail-oriented – Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) with experience using board management and digital collaboration platforms.

Why consider working for CITB?

• City fringe location with on-street, car parking available.
• Opportunity for 0.8 FTE for the right candidate, plus a hybrid working policy.
• Fast paced and dynamic environment, no two days will be the same
• Work closely with an experienced and dynamic CEO and leadership team.
• Impactful role with the opportunity to build and improve administrative processes.
• Great team culture including a supportive and collaborative work environment.

If you are a discreet, adaptable, and solutions-focused EA who enjoys working in a dynamic environment, we would love to hear from you.

Sound like you?

To apply, please submit a cover letter outlining your relevant experience as detailed in the advertisement, along with your resume.

We maintain the discretion to extend an offer at any stage of the recruitment process. If you are interested in the position submit your application as soon as possible!

To streamline the process, we kindly request that recruiters and candidates refrain from directly contacting the client. The client has enlisted the services of BespokeHR exclusively for this role. If you or any potential candidates are interested in applying, kindly utilise the provided 'apply' button."